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In-year admissions arrangements

The In-Year Admissions Scheme describes how we will handle admissions into our schools, outside the 'bulk transfers' at the normal starting time for each stage of your child's education. To understand the scheme better, please select a topic below.

Warning The information on this page is correct for admission to schools in September 2021. If your child is due to join an infant, primary or junior school in September 2022, please view our page for the year 2022 to 2023

Who the scheme is for

Applications for a school place in an existing year group at a Bath & North East Somerset School or Academy are made direct to the admission authority of the particular school or academy. The Local Authority (LA) is the Admissions Authority for all Community and Voluntary Controlled Schools. The Governing Body is the Admissions Authority for Voluntary Aided (VA) Schools (Own Admission Authority Schools). The Academy Trust is the Admissions Authority for Academy Schools (Own Admission Authority Schools).

How we handle in-year applications

2.1

Parents and carers must complete an in-year application form to apply for a school place in Bath and North East Somerset.  Alternatively, call the Admissions and Transport Unit on 01225 39 43 12. Schools which are their own admission authority should also have an application form available on their own website.

2.2

The application form should be returned to the relevant admission authority of the school for which you are applying as a first preference. The LA address for Community & VC School applications is shown on the form. Applications for Academy or VA Schools (Own Admission Authority Schools) should be sent directly to the Academy or VA School.

2.3

Own Admission Authority Schools may also require parent/carers to complete a supplementary information form (SIF) to enable the school to collect additional information in order to apply their oversubscription criteria. 

Please note that completing a school's SIF does NOT mean that you have made a school place application. You will still need to complete our In-year application form.

How we deal with school place offers

3.1

The Local Authority will normally notify parents of the result of their application for a Community or Voluntary Controlled school within 10 school days, but this can take longer when large volumes of applications are received prior to the start of a new term, but they must be notified in writing within 15 school days.  Parents will be expected to respond within 10 school days of the offer of a place, otherwise the offer may be withdrawn. 

3.2

Own Admission Authority Schools will aim to notify the parents of the result of their application within 10 school days, but they must be notified in writing within 15 school days and must also notify the LA of the receipt and outcome of the application and should aim to do this within 2 schools days. Parents will be expected to respond within the stated period, as stipulated in the offer letter. 

3.3

In the case of parents and carers being refused a place at their preferred school(s), the Admission Authority for the school concerned must advise you of the following:

  • The reason they cannot offer a place
  • The appeals process (Once an appeal is lodged, it must be heard within 30 school days)
  • Any opportunity to remain on a waiting list for a place

If you still need a place for your child at an alternative school, you should contact the Admissions and Transport Team on  01225 39 43 12. We can advise on available places.

3.4

If a suitable place cannot be secured using the normal admission arrangements as the child meets our Fair Access criteria, a school place will be identified for the child by the Area Placement Panel in accordance with Bath & North East Somerset’s Fair Access Protocol. This Protocol does not override the right of parents and carers to state a preference for a school place.

School place waiting lists

4.1

In the case of Community and Voluntary Controlled Schools, we will operate a waiting list for the remainder of the academic year. If a place becomes available at a school, the place will be offered in accordance with the published oversubscription criteria, and not the length of time a child’s name has been on a waiting list. Every effort will be made to contact applicants on the waiting list using the last contact details provided by the applicant. Where a response to an offer has not been received within 10 school days, the offer will be withdrawn and the available place then offered to the next child on the waiting list to qualify for the available place.

4.2

Own Admission Authority Schools may also hold a waiting list. Details of their individual waiting list arrangements will be provided by the school’s admission authority.

4.3

Children who are the subject of a direction by a LA to admit or who are allocated to a school in accordance with a Fair Access Protocol must take precedence over those on a waiting list.

5.1

Own Admission Authority Schools will be asked to provide information about the availability of school places to the LA on request.

Providing proof of your address

5.2

Proof of an applicant’s address may be required by an individual Admission Authority.

5.3

In the case of Community and Voluntary Controlled Schools, we reserve the right to require documentary evidence of the genuineness of a family address. If you do not provide this, we reserve the right to make our own enquiries with, for example, the Council Tax Office.

5.4

In the case of applications for Community and Voluntary Controlled Schools the child’s normal permanent home address where he or she lives with his or her parents or legal guardians will be used to decide where the child lives. Temporary addresses cannot be used to obtain school places. If parents or guardians plan to move, documentary evidence will be required.

5.5

Examples of evidence that may be acceptable to determine a child’s address are:

  • Solicitor’s letter confirming exchange of contracts and completion date for a property which is being purchased or a property which is being sold
  • Copy of a signed rental agreement or a solicitor’s letter if moving to a council or rented property, and proof of your sale or Notice to Quit on your current or previous property
  • Copy of a Council Tax or utility bill such as water, gas or electricity in your name for your newly owned or rented property together with proof of your sale or Notice to Quit on your current or previous property
  • Receipt of child benefit
  • If you are moving in with a relative, a letter from them will be required confirming the date you will be moving in together with a copy utility bill showing their name and address - a solicitor’s letter will also be required confirming that completion of contracts has taken place on your sale or Notice to Quit on your current or previous property

Cases where we may withdraw a school place offer

5.6

An offer of a school place may be withdrawn by an admission authority in certain limited circumstances. Examples include:

  • Where a parent has given fraudulent or intentionally misleading information such as a false address
  • Where a parent has not responded to an offer within the deadline we have set (this deadline will be clearly marked on any offer)
  • Where a higher preference school has been offered or where the highest preference school on the latest application has been able to be met
  • Where the offer was made as a result of an administrative error

Children with an Education, Health and Care Plan (EHC)

5.7

Children with an Education Health and Care Plan (EHC) are dealt with separately through the statutory assessment process or a review of their plan. All schools are consulted before being named on a pupil's plan, and schools have the opportunity to draw attention to any difficulties arising from oversubscribed year groups. If a particular school is named this will take priority over the Admissions Criteria, although, wherever possible the place will be offered within the Admission Number for the school.