You need to register a death within 5 calendar days from the actual date of death, unless a coroner is investigating the circumstances surrounding it. In this case, paperwork will come from the coroner rather than the doctor which can take longer, and so the 5 calendar day rule will not apply.
Who can register a death
You can register a death if you are a relative of the person who died. If there are no relatives, the following people can register instead:
- Someone who was present at the death
- Occupier, matron or owner of the care home where the death occurred
- Hospital administrator of the premises where the death occurred
- In-mate of the house (if in a house-share)
- Person arranging the funeral
Book an appointment to register
Due to COVID-19 restrictions, call us on 01225 47 72 34 (Monday to Friday, 9am to 3.45pm) to book an appointment to register the death.
When you book your appointment, we will send you a copy of the following information via email, which you will need to go through and provide when you register the death.
When you register the death
We will ask you for the following information when you register.
- Date of death
- Place of death
- Name of the hospital or care home, name or number of the house, name of the street and village, town and so on. If the death occurred in an ambulance or other vehicle, you need to provide information about the location of the vehicle when the death occurred, and the intended destination.
- Name and surname
- Name of the deceased person, known by at the time of their death, and also any other name they were previously known by.
- Maiden surname of woman who has married (surname before first marriage, if the deceased is a married woman)
- Date of birth (if the exact date is unknown, please provide approximate dates)
- Place of birth (town and county, London Borough or country of birth - state which country, if born outside of the UK)
- Occupation of the deceased (provide as much information as possible relating to the most recent occupation, and also if they were retired)
- Name and surname of husband, wife, widow, widower, surviving civil partner and their occupation (if deceased, state whether they were retired before they passed away).
- Usual address (include the name or number of the house, name of the street and village or town). If the death occurred in a hospital, state the deceased’s usual address.
Confidential and voluntary statistics
We also ask for the following information which will not be added to the death register, but we are required to gather it for statistical purposes.
- If the deceased was single (never married or in a civil partnership), married or in a civil partnership, widowed, or divorced or civil partnership dissolved
- Any surviving spouses' full date of birth (or partial date of birth)
These are confidential statistics
Confidential statistics are required under the Population (Statistics) Acts and will only be used for the preparation and supply of statistical information by the Registrar General.
- If the deceased died in a communal establishment (hospital or care home), had they been there for over six months?
- What was the industry the deceased worked within (for example, construction/media/financial services)?
- Was the deceased employed or self-employed?
- Did the deceased manage any staff or have any employees (if self-employed)?
- What was the industry the deceased’s spouse worked within?
- Was the deceased’s spouse employed or self-employed?
- Did the deceased’s spouse manage any staff or have any employees (if self-employed)?
These are voluntary statistics
Voluntary statistics are collected for the production of statistics, and this information may be used in identifiable form for statistical analysis by the Registrar General, and approved researchers outside of ONS.
Additionally, we will ask when the funeral will be, whether it will be a burial or cremation, and for the contact details of the Funeral Director.
There is no fee for registering a death, and registration should take approximately 30 minutes to complete.
Documents you will need (if possible)
- The deceased's birth certificate (if available)
- Dead poll or change of name certificate (if applicable)
- Recent utility bill showing the address of the deceased
- The deceased's marriage or civil partnership certificate
- Proof of identity and address for you, the person registering the death (for example, a driving licence)
Documents we will give you
After you register the death, we will give you the following necessary certificates and reference number:
- Certificate for burial or cremation, known as the 'green form', which the funeral director will need (in some cases, the coroner will issue this form)
- Death certificates - you may need certified copies for other purposes (for example, dealing with the will, probate, bank accounts, insurance) - you can order as many copies as you need on the day and also order additional copies at a later date
- A Tell Us Once reference number - if the deceased was an adult with a National Insurance Number, we will give you a unique reference number for the Tell Us Once scheme (a national scheme enabling you to inform a number of national and government organisations that someone has died in one transaction).
Death certificates cost £11 each.
Registering a death by declaration
Due to COVID-19 restrictions, all deaths must be booked and registered over the phone, whether the death occurred within or outside Bath and North East Somerset. Call us on 01225 47 72 34 (Monday to Friday, 9am to 3.45pm).
Before COVID-19, if you were unable to register at one of our offices, you could register the death at a different register office, which is called registering by declaration.
Organise a burial out of hours
If you need to arrange a burial quickly, call our out of hours team on 01225 47 74 77
You must have the Medical Certificate of Cause of Death (MCCD) before you call us.
If the death has been reported to the coroner, you won’t be able to register the death until the coroner has completed their investigation.