The purpose of processing
To deliver the Government’s Department for Education (DfE) Supporting Families Programme (known as Connecting Families in B&NES).
Data subjects
Family household members who have collectively been identified as meeting at least three of the programme’s criteria.
Personal data
Personal Data
• Name
• Date of birth
• Address
• Gender
• Telephone numbers
• NHS and/or NI numbers
• Unique Pupil Reference Number
• Personal or work email address
Special category data
• Ethnic origin
• Immigration status
• Special Educational Needs and Disabilities (SEND)
• Religion
• Language
• Information that your carer/other people known to you have given us data or provided by other services that may be working with you e.g., health, police, school and voluntary sectors
Supporting Families Criteria Data includes:
1) Education
• School attendance, exclusions, elective home education and NEET
2) Early Years
• Children 0-5 health data such as speech and language, school readiness
• Expectant new parents/those in care/parents with a learning need
3) Mental and Physical Health
• Adult and children/young person’s mental health
• Adult and children/young person’s physical health including long standing health and neurodiverse conditions
4) Substance Misuse
• Adult and children/young person’s drug and alcohol issues
5) Improving Family Relations
• Parenting support
• Parental conflict including young people violent or abusive in the home
• Unsupported carer or change in circumstances
6) Children safe from abuse and exploitation
• Abuse of children within the household
• Child/young person missing from home/at risk of
• Child/young person at risk of criminal or pre-criminal exploitation
• Child/young person experiencing harm outside of the family
• Child/young person at risk of radicalisation
7) Criminal conviction and offences data
• Adult/young person with at least one arrest/named or criminally convicted /Anti-Social Behaviour (ASB) within the last 12 months
• Young person at risk of crime
• Criminal Justice information
8) Domestic Abuse
• Family members affected by domestic abuse
• Adult in the home who is a perpetrator
9) Housing
• Families in unsuitable housing at risk of evictions/homelessness
• Young person aged 16/17 at risk of homelessness or excluded from the family home
10) Financial data/details
• Employment status
• Families who require support with finances/unmanageable debt
• Name
• Date of birth
• Address
• Gender
• Telephone numbers
• NHS and/or NI numbers
• Unique Pupil Reference Number
• Personal or work email address
Special category data
• Ethnic origin
• Immigration status
• Special Educational Needs and Disabilities (SEND)
• Religion
• Language
• Information that your carer/other people known to you have given us data or provided by other services that may be working with you e.g., health, police, school and voluntary sectors
Supporting Families Criteria Data includes:
1) Education
• School attendance, exclusions, elective home education and NEET
2) Early Years
• Children 0-5 health data such as speech and language, school readiness
• Expectant new parents/those in care/parents with a learning need
3) Mental and Physical Health
• Adult and children/young person’s mental health
• Adult and children/young person’s physical health including long standing health and neurodiverse conditions
4) Substance Misuse
• Adult and children/young person’s drug and alcohol issues
5) Improving Family Relations
• Parenting support
• Parental conflict including young people violent or abusive in the home
• Unsupported carer or change in circumstances
6) Children safe from abuse and exploitation
• Abuse of children within the household
• Child/young person missing from home/at risk of
• Child/young person at risk of criminal or pre-criminal exploitation
• Child/young person experiencing harm outside of the family
• Child/young person at risk of radicalisation
7) Criminal conviction and offences data
• Adult/young person with at least one arrest/named or criminally convicted /Anti-Social Behaviour (ASB) within the last 12 months
• Young person at risk of crime
• Criminal Justice information
8) Domestic Abuse
• Family members affected by domestic abuse
• Adult in the home who is a perpetrator
9) Housing
• Families in unsuitable housing at risk of evictions/homelessness
• Young person aged 16/17 at risk of homelessness or excluded from the family home
10) Financial data/details
• Employment status
• Families who require support with finances/unmanageable debt
How is it used?
The data will be used to:
• Determine whether you meet the criteria for support through the Supporting Families Programme
• Assist with the initial assessment of your needs, the planning of the support package and the review of that support
• Checking that the outcomes identified have been met
• Determine whether you meet the criteria for support through the Supporting Families Programme
• Assist with the initial assessment of your needs, the planning of the support package and the review of that support
• Checking that the outcomes identified have been met
Profiling and automated decision making
Not applicable
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 c - legal obligation
Article 6.1 e - Exercise of official authority
Appendix 1 Relevant Statutes
Adoption (Intercountry Aspects) Act 1999
Adoption Act 1976
Adoption Agencies Regulations 1983
Adoption Agencies Regulations 2005
Adoption and Children Act 2002
Anti Social Behaviour Act 2003
Apprenticeships Skills Children and Learning Act 2009
Arrangements for placement of Children (General) Regulations 1999
Assessment and reporting arrangements for Early Year Foundation Stage and Key Stage 1 –
document has statutory force
Brussels II Regulation (EC) No 2201/2003
Care Act 2014
Care Planning, Placement and Case Review (England) Regulations 2010
Care Quality Commission (Registration Regulations) 2009
Care Standards Act 2000
Carers and Disabled Children Act 2000
Child Abduction Act 1984
Child Abduction and Custody Act 1985
Child and Young Persons Act 1998
Child Trust Fund Act 2004
Childcare Act 2006
Children Act 1989
Children Act 2004
Children Act 2004 Information Database (England) Regulations
Children and Families Act 2014
Children and Young Person Act Act 1963
Children and Young Persons Act 1968
Children Leaving Care (England) Regulations 2001 as amended by the Care Planning, Placement and
Case Review Regulations 2010 and the Care Leavers (England) Regulations 2010
Children and Social Work Act 2017
Community Care, Services for Carers and Children's Services (Direct Payments) England Regs 2009
Crime and Disorder Act 1989
Criminal Justice Act 1991
Criminal Justice Act 2003
Early Years Foundation Stage (Learning and Development Requirements) Order
2007
Education (National Curriculum) (Key Stage 1 Assessment Arrangements) (England) Order 2004
Education (National Curriculum) (Key Stage 2 Assessment Arrangements) (England) Order 2003
Education (Special Educational Needs)(City Colleges)(England) Regulations 2002
Education Act 1996
Education Act 2002
Education and Skills Act 2008
European Convention on Human Rights and Fundamental Freedoms 1950
Family Law Act 1986
Family Law Act 1996
Family Procedure Rules 2010
Female Genital Mutilation Act 2003
Foster Placements (Children) Regulations 1991
Privacy Notice Bristol City Council
Fostering Services (England) Regulations 2011
Freedom of Information Act 2000
Hague Convention on Parental Responsibility and Protection of Children 1996
Health and Social Care Act 2008 section 50
Housing Services under Part 7 of the Housing Act 1996
Human Fertilisation and Embryology Act 1990
Human Rights Act 1998
Information as to Provision of Education (England) Regulations 2008 No. 4
Learning and Skills Act 2000
Licensing Act 2003
Local Authority Social Services Act 1970 (and all guidance issued thereunder)
Local Authority Social Services and NHS Complaints (England) Regs 2009
Local Safeguarding Children Boards (Amendment) Regulations 2010 - SI 2010/622 (under Children
and Young Persons Act 2009)
Local Safeguarding Children Boards Regulations 2006
Mental Capacity Act 2005
Mental Health (Hospital, Guardianship and Treatment) (England) Regulations 2008
Mental Health Act 1983
NHS Act 2006
Private Fostering Regulations 2005
Road Traffic Regulation Act 1984
Safeguarding Vulnerable Groups Act 2006
School Staffing (England) Regulations 2009
School Standards and Framework Act 1998
Special Educational Needs (Provision of Information by Local Education Authorities)(England)
Regulations 2001
Special Guardianship Regulations 2005
United Nations Convention on the Rights of the Child
Adoption (Intercountry Aspects) Act 1999
Adoption Act 1976
Adoption Agencies Regulations 1983
Adoption Agencies Regulations 2005
Adoption and Children Act 2002
Anti Social Behaviour Act 2003
Apprenticeships Skills Children and Learning Act 2009
Arrangements for placement of Children (General) Regulations 1999
Assessment and reporting arrangements for Early Year Foundation Stage and Key Stage 1 –
document has statutory force
Brussels II Regulation (EC) No 2201/2003
Care Act 2014
Care Planning, Placement and Case Review (England) Regulations 2010
Care Quality Commission (Registration Regulations) 2009
Care Standards Act 2000
Carers and Disabled Children Act 2000
Child Abduction Act 1984
Child Abduction and Custody Act 1985
Child and Young Persons Act 1998
Child Trust Fund Act 2004
Childcare Act 2006
Children Act 1989
Children Act 2004
Children Act 2004 Information Database (England) Regulations
Children and Families Act 2014
Children and Young Person Act Act 1963
Children and Young Persons Act 1968
Children Leaving Care (England) Regulations 2001 as amended by the Care Planning, Placement and
Case Review Regulations 2010 and the Care Leavers (England) Regulations 2010
Children and Social Work Act 2017
Community Care, Services for Carers and Children's Services (Direct Payments) England Regs 2009
Crime and Disorder Act 1989
Criminal Justice Act 1991
Criminal Justice Act 2003
Early Years Foundation Stage (Learning and Development Requirements) Order
2007
Education (National Curriculum) (Key Stage 1 Assessment Arrangements) (England) Order 2004
Education (National Curriculum) (Key Stage 2 Assessment Arrangements) (England) Order 2003
Education (Special Educational Needs)(City Colleges)(England) Regulations 2002
Education Act 1996
Education Act 2002
Education and Skills Act 2008
European Convention on Human Rights and Fundamental Freedoms 1950
Family Law Act 1986
Family Law Act 1996
Family Procedure Rules 2010
Female Genital Mutilation Act 2003
Foster Placements (Children) Regulations 1991
Privacy Notice Bristol City Council
Fostering Services (England) Regulations 2011
Freedom of Information Act 2000
Hague Convention on Parental Responsibility and Protection of Children 1996
Health and Social Care Act 2008 section 50
Housing Services under Part 7 of the Housing Act 1996
Human Fertilisation and Embryology Act 1990
Human Rights Act 1998
Information as to Provision of Education (England) Regulations 2008 No. 4
Learning and Skills Act 2000
Licensing Act 2003
Local Authority Social Services Act 1970 (and all guidance issued thereunder)
Local Authority Social Services and NHS Complaints (England) Regs 2009
Local Safeguarding Children Boards (Amendment) Regulations 2010 - SI 2010/622 (under Children
and Young Persons Act 2009)
Local Safeguarding Children Boards Regulations 2006
Mental Capacity Act 2005
Mental Health (Hospital, Guardianship and Treatment) (England) Regulations 2008
Mental Health Act 1983
NHS Act 2006
Private Fostering Regulations 2005
Road Traffic Regulation Act 1984
Safeguarding Vulnerable Groups Act 2006
School Staffing (England) Regulations 2009
School Standards and Framework Act 1998
Special Educational Needs (Provision of Information by Local Education Authorities)(England)
Regulations 2001
Special Guardianship Regulations 2005
United Nations Convention on the Rights of the Child
GDPR condition relied upon for processing special category data
Article 9.2 g - Substantial public interest
Article 9.2 h - Provision of health or social care
Sharing of personal data with external recipients
We will share your personal data with other Council Services and Commissioned Organisations providing services for the Council. The reasons we share your personal data are so that they can provide appropriate support.
We will share your information for the purposes of Quality Assurance and evaluation of our services. This would be with an Inspectorate (such as Ofsted) or external quality assurance partner such as quality assurance team from another local authority or organisation. We will also share information with other multi-agency organisations for the purpose of quality assurance.
We will share your information for the purposes of Quality Assurance and evaluation of our services. This would be with an Inspectorate (such as Ofsted) or external quality assurance partner such as quality assurance team from another local authority or organisation. We will also share information with other multi-agency organisations for the purpose of quality assurance.
How long is the personal data retained by the Council?
We will hold this information for as long as it is needed, or if we are required to do so by law. In practice this means that your personal information may be retained for the relevant period listed below. Usually, the length of time we will hold this information depends on the type of service that your family receive from us. For children who come into the care of the Council or where safeguarding or child protection actions are taken, we retain information for up to 75 years.
After the relevant time period, your information will be deleted or archived.
After the relevant time period, your information will be deleted or archived.