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Shared Ownership Privacy Notice

The purpose of processing

We use the information provided to assess eligibility for purchasing an equity share of a shared ownership property and administering shared owner tenancies and accounts.

Data subjects

Individuals applying to purchase an equity share of a shared ownership property and shared ownership tenants.

Personal data

Employment status
Date of birth
Contact email address
Contact telephone number
Immigration status
Employment details
Financial details
Family details
Housing details

How is it used?

Contact you
Financial and eligibility assessment
Offer shared ownership home for you to purchase
Manage your shared ownership tenancy and compliance
Administer shared ownership accounts
Business administration and legal compliance
Train our employees who are delivering these services

Profiling and automated decision making

Not applicable

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority
The Ministry of Housing Communities and Local Government and Regulator of Social Housing regulatory requirements for Shared Ownership.

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with external recipients

We may share the personal data that you have provided with third parties in order to carry out your eligibility and financial assessments, to manage your tenancy and account and to provide services and carry out our regulatory duties as effectively as we can.

How long is the personal data retained by the Council?

Evidence provided for the purposes of identity or financial verification will only be retained for the period required to carry out such checks and will be destroyed immediately afterwards.

Records created for the purposes of administration, management or any other purposes related to the shared ownership property will be retained for up to 7 years after the cessation of involvement between parties.

Questions or concerns?

Please email 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.