The purpose of processing
Parents/carers have the legal right to appeal against the refusal of a school place or to appeal against the decision of their child’s permanent exclusion and have the decision reviewed.
Data subjects
Parents who are appealing against the refusal of a school place for their child/ren or want the decision of their child’s permanent exclusion reviewed
Panel members who sit on the appeal/review panel
Personal data
Parent's name
Parent's email
Parent's phone number
Personal grounds for the appeal/review
Child/ren name
Child/ren date of birth
Child/ren year group
Panel member's name
Panel member's address
Panel member's email
Panel member's phone number
Panel member's bank details (for expenses)
How is it used?
In the administration of the appeal/review process
To contact the parties to the appeal/review
To provide information to all parties and the panel members to enable them to make their decision
Profiling and automated decision making
Not applicable.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
School Admission Appeals Code February 2012 - the School Admission Appeals Code (’this Code’) has been issued under Section 84 of the School Standards and Framework Act 1998. It has been made following a consultation under Section 85(2) of that Act and after being laid before Parliament for forty days. This Code comes into force on 1st February 2012 and applies to all appeals lodged on or after that date. It applies to admission appeals for all maintained schools in England. It should be read alongside the School Admissions (Appeal Arrangements) (England) Regulations 2012, the School Admissions Code and other guidance and law that affect admissions and admission appeals in England.
Exclusion from maintained schools, academies and pupil referral units in England, Statutory guidance for those with legal responsibilities in relation to exclusion September 2017 - the Education Act 2002, as amended by the Education Act 2011, the School Discipline (Pupil Exclusions and Reviews) (England) Regulations 2012, the Education and Inspections Act 2006, the Education Act 1996, the Education (Provision of Full-Time Education for Excluded Pupils) (England) Regulations 2007, as amended by the Education (Provision of Full-Time Education for Excluded Pupils) (England) (Amendment) Regulations 2014
Exclusion from maintained schools, academies and pupil referral units in England, Statutory guidance for those with legal responsibilities in relation to exclusion September 2017 - the Education Act 2002, as amended by the Education Act 2011, the School Discipline (Pupil Exclusions and Reviews) (England) Regulations 2012, the Education and Inspections Act 2006, the Education Act 1996, the Education (Provision of Full-Time Education for Excluded Pupils) (England) Regulations 2007, as amended by the Education (Provision of Full-Time Education for Excluded Pupils) (England) (Amendment) Regulations 2014
GDPR condition relied upon for processing special category data
Article 9.2 g - Substantial public interest
Sharing of personal data with external recipients
The personal information of the parents and children is shared with the panel members, clerk, presenting officers for the school, legal adviser, SEN experts and any other parties at the appeal/review.
How long is the personal data retained by the Council?
School admission appeals (according to the code): the notes and records of proceedings must be kept securely by the admission authority for a minimum of two years. Permanent exclusion reviews (according to the guidance): the minutes are not public documents but should be retained by the local authority/academy trust for a period of at least five years, as they may need to be seen by a court or (in the case of maintained school) by the Public Service Ombudsman.