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Plastic free B&NES Privacy Notice

The purpose of processing

1. ‘Plastic Free Bath and North East Somerset’ run by the council, includes the aim of achieving 'Plastic Free Communities' status – a nationwide campaign by Surfers Against Sewage. The council is acting as ‘Local Community Leader’ in the 'Plastic Free Communities' framework. This role involves the council engaging with businesses and community organisations and once a business or community group has provided appropriate evidence of their pledge and subsequent actions, to the ‘Local Community Leader’, they become ‘Plastic Free Champions’. The council will apply for 'Plastic Free Communities' status once the five objectives have been met; one objective is to have a requisite number of 'Plastic Free Champions'.

2. Case studies of organisations who have achieved 'Plastic Free Champion' status will be written by the council to promote 'Plastic Free Champions', to inspire action by others.

3. The council will be in contact with organisations throughout the campaign to map progress and offer support.

Data subjects

We are collecting and publishing data from local businesses and other organisations such as community groups/clubs/societies; third sector groups; parish/town councils or faith organisations who have pledged to try and achieve 'Plastic Free Champion' status.

Personal data

Your name
Your email address
Your organisation’s name
Your organisation’s email
Your organisation’s phone number
Your organisation’s website address and social media handles
A photograph of you and your organisation
Any anecdotal information that you voluntary share in your organisation profile to be published online and to which you have given consent

How is it used?

We will store your personal data only for the purposes of contacting you about your progress during the campaign and to obtain consent to publish your profile or picture. Your personal information will not be published on the website, unless it is being used as the public contact for an organisation involved in our campaign. In this scenario clear consent will have been given.

Profiling and automated decision making

Not applicable.

GDPR condition relied upon for processing personal data:

Article 6.1 a - Consent

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with external recipients

We will not share your personal data with any third party, unless it is being used as the public contact for your organisation, in which case it will be shared with 'Plastic Free Communities' (Surfer’s Against Sewage) in order to obtain your 'Plastic Free Champion' status. The information you consent to share in your organisation profile will be published online.

How long is the personal data retained by the Council?

Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.