The purpose of processing
To provide a service to the public including answering queries, safeguarding parks users and volunteers, and keeping parks maintained to a safe standard, and to assist in providing evidence for civil litigation.
Data subjects
Members of the public who contact the council regarding parks (e.g. email, complaints, Fix My Street, general complaints)
Members of Friends Groups
Contractors who do work for parks
Personal data
Name
Address
Email address
Details for registration on Agresso, which may be for a company or for a sole trader
How is it used?
Contact
Verification
Eligibility
Insurance claims
Approval before commencing works (including volunteer work) in parks
Surveys and consultations (if data subject wishes to be contacted and gives permission)
Profiling and automated decision making
Not applicable.
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 e - Exercise of official authority
Official Authority is vested in the Council by statute in the 1998 Crime and Disorder Act.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
Disclosures are made for the purposes of providing evidence to Law Enforcement Authorities and Insurance Companies via Insurance Services.
How long is the personal data retained by the Council?
Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.