The purpose of processing
The purpose of collecting personal data from those registering their service/organisation on Live Well B&NES is to ensure we have contact details for a service/organisation to help them maintain their record on our website. We will use this information to contact you when your record needs updating, usually every 12 months. This information is stored on Live Well B&NES and only accessed by authorised staff within the P&C Comms Team.
• Email address
For people registering on the Rainbow Resource scheme we collect:
• Name of child/young person
• Child/young person’s date of birth
• Name of parent/carer
• Home address
• Contact email address for parent/carer
• Child/young person SEND diagnosis details
You can also choose to provide personal details to us for the Rainbow Resource Scheme, which acts as our Disabled Children’s Register. These details are entered onto a database and your child/young person is then sent a Rainbow Resource card, which acts as proof of disability when accessing concessions at venues across the region.
For those registering themselves or their child/young person on the Rainbow Resource scheme, we will use these details as part of our Disabled Children’s Register and to keep you updated about services/groups relevant to your child/young person. We will also send you a newsletter 3 times a year. See more details about the Disabled Children’s Register below.
GDPR condition relied upon for processing personal data:
The Rainbow Resource scheme also acts of the Local Authority’s Disabled Children’s Register, as stated in the Children Act 1989 ‘Maintenance of a registered of disabled children’. This is a voluntary register and you can ask for your/ your child’s details to be removed from the DCR at any time, while still benefitting from the Rainbow Resource scheme card. Access to the Disabled Children's Register will be limited to authorised staff only.
GDPR condition relied upon for processing special category data
The Disabled Children's Register helps the Local Authority and local Health Organisations to understand more about the number of young people living with a SEND or Disability in Bath and North East Somerset, and the level of need they have. Some non-identifiable information may be shared with colleagues for this purpose. This information may include, gender, region, diagnosis details and age of child/young person. We always ensure that no child/young person can be identified with the information we share in reports.
Upon completing a Rainbow Resource application, you will have the option for us to share the information you have provided with our colleagues at B&NES Carers Centre in order to process your application for a Carers Card. If you tick the relevant box, your information will be shared securely and in accordance with both Bath and North East Somerset's and B&NES Carers Centre's GDPR policies
For those registered on the Rainbow Resource scheme, we retain the information on the Disabled Children’s Register until your child’s 25th Birthday.