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Free School Meals Eligibility Checking System Privacy Notice

The purpose of processing

To confirm a pupils eligibility to a free school meal and assist schools to qualify for additional funding of the Pupil Premium Grant for FSM.

Data subjects

Information about parent/carers of pupils in B&NES Schools in order to check eligibility for the pupils to receive a free school meal

Personal data

Name
National Insurance Number
Date of birth of parent carer

How is it used?

Data used to check eligibility to a pupils free school meal entitlement using the DFE online ECS (eligibility checking system) which links to information held by the DWP and HRMC

Profiling and automated decision making

Automated decision by the DFE Eligibility Checking System but manual checking by B&NES Free School Meals Team takes place in some circumstances to clarify eligibility.
You have the right to request that automated decision making be reviewed and replaced by non-automated means (i.e. decisions taken by one of our expert Council officers). To exercise this right please email data_protection@bathnes.gov.uk

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority

GDPR condition relied upon for processing special category data

Article 9.2 h - Provision of health or social care

Sharing of personal data with external recipients

B&NES Admissions in order to check if claimants for free school meals are eligible to free transport. B&NES Music Service in order to check if claimants qualify for free music lessons. Sharing of data with other Local Authorities with regard to cross border pupil school transfers.

How long is the personal data retained by the Council?

Electronic records are saved on LA systems for the pupil’s school life. Paper records are retained for 1 year.

Questions or concerns?

Please email data_protection@bathnes.gov.uk 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.