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Connecting Communities Forum Privacy Notice

The purpose of processing

We use the information that you provide to us to share with you details about Forum meetings and other relevant information which the Community Engagement Team deem to be of interest to the Forum via email, telephone and post. We will also share certain details between forum members such as email addresses and telephone numbers to promote interaction. If you are a member of the public contacting us, we will share your questions with the relevant individuals within the forum and if necessary share your details for the purpose of dealing with your query.

Data subjects

The data subjects will be those who are stakeholders of the Forums as set out in the Terms of Reference and other interested parties who may request to be part of the Forum distribution list.

Personal data

Email address
Address (only where no email is given or special request for paper copies)
Telephone number where applicable.
Role within the community where applicable.

How is it used?

We will use personal data to email details or mail out if specific request is given, about Forum meetings, notices, updates, events, consultations and any other relevant information which the Forum may be interested in.

Profiling and automated decision making

Not applicable

GDPR condition relied upon for processing personal data:

Article 6.1 a - Consent
Article 6.1 e - Exercise of official authority
We will rely on your consent (article 6(1)(a) GDPR) to process this information. If at any time you wish to withdraw that consent and no longer wish to be part of the mailing list for the Forums, please contact the Community Engagement Team by email:

If you are contacting us regarding a question or comment we will process your personal data as part of a task in the public interest (Article 6(1)(e) GDPR) which is part of the Council’s requirement under s.27 of the Local Government Act 1972.

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with external recipients

The information will be used by the administrators of the Forums which is currently managed by the Community Engagement Team. Where Forum working / steering groups are set up, membership will be self-nominating and consent given to share contact details with a third party for the purposes of the working group only.

How long is the personal data retained by the Council?

We will retain the personal data for the duration of the Forums. If at any time the Forum meeting is disbanded any personal data will be deleted.

Questions or concerns?

Please email 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.