The purpose of processing
The data provided will be used to register, administer and manage births, deaths and, marriages by Bath and North East Somerset Council and is jointly controlled by the Registrar General.
Data subjects
Data subjects include registered births, individuals married within Bath and North East Somerset and any relevant data held regarding living people related to deaths within Bath and North East Somerset.
Personal data
Names
Addresses
Contact details
Dates of birth
How is it used?
How Your Personal Data Will Be Used
Personal information collected from you in order to register an event is required by law. If you fail to provide information you are required to give us you may, amongst other things, be liable to a fine, or we may not be able to provide the service you are applying for, such as a marriage or a civil partnership. The information you provide will be held and processed by registration officers for this registration district.
Personal information may also be collected from you if you are making an application to this office, for example for a certificate or to correct information contained in a register entry.
The Superintendent Registrar is a data controller for birth, marriage and death registrations and can be contacted at The Guildhall High Street Bath BA15AW
The local authority is a data controller for civil partnership registrations and can be contacted at The Guildhall High Street Bath BA15AW.
The Registrar General for England and Wales is a joint data controller for birth, marriage, death and civil partnership registrations and can be contacted at the General Register Office, Trafalgar Road, Southport, PR8 2HH.
A copy of any register entry will be provided by this office in accordance with the law to any applicant, provided they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a “certificate”).
Indexes for events registered at this office are publicly available in order to help members of the public identify the registration record they might need. Indexes are available in hard copy and online at www.bathbmd.org.uk. Where the information contained within local indexes is available online it is done in a manner which is compliant with data protection and Human Rights legislation.
A copy of the information collected by a registration officer will also be sent to the Registrar General for England and Wales so that a central record of all registrations can be maintained.
1. Statistical or research purposes
2. Administrative purposes by official bodies e.g. ensuring their records are up-to-date in order to provide services to the public
3. Fraud prevention or detection, immigration, and passport purposes
Personal information collected from you in order to register an event is required by law. If you fail to provide information you are required to give us you may, amongst other things, be liable to a fine, or we may not be able to provide the service you are applying for, such as a marriage or a civil partnership. The information you provide will be held and processed by registration officers for this registration district.
Personal information may also be collected from you if you are making an application to this office, for example for a certificate or to correct information contained in a register entry.
The Superintendent Registrar is a data controller for birth, marriage and death registrations and can be contacted at The Guildhall High Street Bath BA15AW
The local authority is a data controller for civil partnership registrations and can be contacted at The Guildhall High Street Bath BA15AW.
The Registrar General for England and Wales is a joint data controller for birth, marriage, death and civil partnership registrations and can be contacted at the General Register Office, Trafalgar Road, Southport, PR8 2HH.
A copy of any register entry will be provided by this office in accordance with the law to any applicant, provided they supply enough information to identify the entry concerned and pay the appropriate fee. The copy may only be issued in the form of a paper certified copy (a “certificate”).
Indexes for events registered at this office are publicly available in order to help members of the public identify the registration record they might need. Indexes are available in hard copy and online at www.bathbmd.org.uk. Where the information contained within local indexes is available online it is done in a manner which is compliant with data protection and Human Rights legislation.
A copy of the information collected by a registration officer will also be sent to the Registrar General for England and Wales so that a central record of all registrations can be maintained.
1. Statistical or research purposes
2. Administrative purposes by official bodies e.g. ensuring their records are up-to-date in order to provide services to the public
3. Fraud prevention or detection, immigration, and passport purposes
Profiling and automated decision making
Not applicable
Legal basis for using your data
GDPR condition relied upon for processing personal data:
Article 6.1 c - legal obligation
Article 6.1 e - Exercise of official authority
The Births and Deaths Registration Act 1953, the Marriage Act 1949 and the Civil Partnership Act 2004.
GDPR condition relied upon for processing special category data
Not applicable
Sharing of personal data with external recipients
Registration information held at this office may be shared with other organisations in the course of carrying out our functions, or to enable others to perform theirs.
Further information on data held by the registration service and a full list of the organisations with whom registration data is shared, the purpose and the lawful basis for sharing the data can be found on the council website at https://beta.bathnes.gov.uk/policy-and-documents-library/data-processing-activities-registrations. Alternatively, staff at this office will be able to provide the information.
Further information on data held by the registration service and a full list of the organisations with whom registration data is shared, the purpose and the lawful basis for sharing the data can be found on the council website at https://beta.bathnes.gov.uk/policy-and-documents-library/data-processing-activities-registrations. Alternatively, staff at this office will be able to provide the information.
How long is the personal data retained by the Council?
We are required to maintain BMD registers indefinitely.