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Bath Record Office - copyright declaration forms signed by readers Privacy Notice

The purpose of processing

We process this data in order to comply with copyright legislation (Copyright, Designs and Patents Act 1988).

Data Subjects

Members of the public requesting copies of pages from published books and archival documents, and parts of maps and plans (archive and published) still in copyright, under the fair dealing clauses of copyright legislation (Copyright, Designs and Patents Act 1988)

Personal Data

Contact details

How is it used?

We use this data to record agreement to abide by copyright legislation

Profiling and Automated Decision Making

Not applicable

GDPR condition relied upon for processing personal data:

Article 6.1 c - legal obligation

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with External Recipients

We will not share the information with anyone else without your consent

How long is the personal data retained by the Council?

The data is kept under secure conditions for 7 years or until 2039, whichever is the sooner, and then destroyed securely.

Questions or concerns?

Please email 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.