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Allotment Tenant Data Privacy Notice

The purpose of processing

To fulfil the council’s statutory role to provide allotments for residents if there is demand.

Data Subjects

Allotment tenants and members of the public that have applied to be added to the waiting list for an allotment plot.

Personal Data

Postal Address
Mobile No.
Email Address
Date of Birth
Proof of benefit entitlement

How is it used?

To contact current allotment tenants regarding site issues or maintenance, for noncompliance with tenancy conditions or for billing purposes.

To contact members of the public on the waiting list to offer vacant plots.

Profiling and Automated Decision Making

Not applicable

GDPR condition relied upon for processing personal data:

Article 6.1 e - Exercise of official authority
Our responsibility for the purpose outlined above is established in the Small Holdings and Allotments Act 1908, and the Allotments Act 1925.

GDPR condition relied upon for processing special category data

Not applicable

Sharing of personal data with External Recipients

Occasionally, with consent, contact details are shared with other allotment tenants or site representatives.

How long is the personal data retained by the Council?

Personal data will only be retained for as long as it is needed for the purpose specified above, or as required by applicable law or regulatory requirements.

Questions or concerns?

Please email 

Appeals to the Information Commissioner’s Office

If you are unhappy about the way we have treated your personal data, or feel we have not properly respected your data subject rights, you have the right to contact the Information Commissioner’s Office (ICO) and tell them about this.

You can also contact the ICO by phone on 0303 1231113.