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Admission criteria for Community and Voluntary Controlled Infant, Junior and Primary Schools 2022 to 2023

This policy sets out the admissions criteria, or the factors that admission authorities will use to determine how to allocate school places. It applies to Community and Voluntary Controlled Infant, Junior and Primary schools. Other schools may also choose to use this policy for their admissions. Please check directly with the school if you are unsure.

This policy is reviewed annually, and changes are only made after a period of public consultation. 


The following information should be read in conjunction with Bath & North East Somerset’s Co-ordinated Admissions Scheme and the published primary admissions booklet

Allocations in the first round will only include those applications submitted by midnight on the published closing date.

 Applications for all schools will be considered under an ‘equal preference’ system. Priority is not given to first preferences. All preferences (first, second or third) will initially be considered equally, regardless of ranking.

Special educational needs (SEND)

The Special Educational Needs (SEND) Code of Practice requires the Admission Authority to admit any children with an Educational Health and Care Plan (EHCP) naming that School. Children with an Educational Health and Care Plan will be dealt with through the SEND Code of Practice, and their placement is determined through the statutory assessment process or an annual review of their statement.

All schools are consulted before being named on a pupil's Educational Health and Care Plan, and schools can draw attention to any difficulties arising from oversubscribed year groups. If a school is named on an Educational Health and Care Plan, this will take priority over the Admissions Criteria, although wherever possible, the place will be offered within the Admission Number for the school.

Admission criteria

In the event of over-subscription (that is, more applicants than available places) applications will be ranked in accordance with the following criteria, given in order of priority. 

To be considered under the criteria below, parents must have named the school as a preference. Under the criteria, all preferences are considered equally. If a child qualifies for more than one school, they will be offered their highest preference, as stated on their application form.

Priority A 

Children in Public care (Looked After Children) or a child who was previously looked after, but immediately after being looked after became subject to an adoption, child arrangement, or special guardianship order (including those who appear to the admission authority to have been in state care outside of England, and ceased to be in state care as a result of being adopted).

Priority B

(The 2 categories in this criterion will be given equal consideration)

  • Children who live within a 1.5-mile radius* of the school, and for whom there will be a sibling in attendance on the admission date at the preferred school. 

  • Children who live outside a 1.5-mile radius* of the school, but it is their closest school, and for whom there will be a sibling in attendance on the admission date at the preferred school. 

* The 1.5-mile radius will be measured from the address point of a school, as defined by the Local Land & Property Gazetteer (LLPG). In the case of paired Infant and Junior Schools, the 1.5-mile radius will apply from the address point of both schools, except for St Michael’s Junior School and Twerton Infant School. For these schools, the 1.5-mile radius will be measured from a midpoint between the paired schools. The midpoint is 29 Cleeve Green BA2 1SD. 

Priority C 

Children who live closest to the school, as measured in a direct line. 

Notes on measuring home to school distance

In all cases, distances will be measured in a direct line from the address point of the child’s home address to the address point of a school, as defined by the Local Land & Property Gazetteer (LLPG). Measurements will be determined using the Local Authority’s GIS computerised mapping system. 

If, under all the above criteria, any single category resulted in oversubscription, those living closer to the preferred school would receive the higher priority. Where there is more than one applicant ranked equally, according to the published admission criteria, and there are insufficient places available to allocate all the equally ranked applicants, the place(s) will be allocated by random allocation

Children from multiple births 

Applications for twins, triplets or other multiple births will be considered as individual applications. In the event of the school being oversubscribed, the authority will breach the admission number to allow these children to be offered places where either:

  • A child from a multiple birth has qualified for the last available place within the admission number, but the other child(ren) from that multiple birth have not qualified for a place.

  • A child from a multiple birth has had a place named at that school as part of their Education, Health and Care Plan (EHC) during the normal admissions round, but the other child(ren) from that multiple birth have not qualified for a place.

In the case of schools where there would be Infant Class Size issues, such children will remain as an ‘excepted pupil’ to the class size limit for the time they are in an infant class, or until the class numbers fall back to the normal class size limit of 30. 

Paired infant and junior schools

For the purposes of Criterion Priority B, a paired infant and junior school will usually be treated as one school (but please refer to the individual polices for these schools, as this may not be the case for all of them.) The paired schools are Chandag Infant and Junior Schools, Moorlands Infant and Junior Schools, Oldfield Park Infant and Junior Schools, Paulton Infant and Junior Schools, St Saviour’s Infant and Junior Schools, Twerton Infant and St Michael’s Junior Schools and Widcombe Infant and Junior Schools. 

Moving to a new address, and providing proof of address

The child's home address is defined as the permanent address where they generally reside with their parent or guardian.

Temporary addresses cannot not be used to obtain school places.

All applications received each year will be checked to confirm addresses, using for example the electoral roll, Council Tax records and, if appropriate, the school currently attended, before allocations are made. A copy of a recent utility bill may also be requested. In certain additional cases, proof of residency will also be determined by using the above methods. Once proof is obtained to the satisfaction of the local authority (LA) that the parent is resident at the address given, it will be accepted that the child is also resident at the same address. 

If parents or carers have recently moved, or plan to move, documentary evidence will be required, in order for address changes to be taken into account in the first round of allocations (made on 19 April 2022). The appropriate documentary evidence should be sent to the LA, and received by the closing date of 15 January 2022. However, if details of a change of address that will occur after the closing date (and before the start of term 1) are received, with the appropriate documentary evidence by 28 January 2022 (that is, before the LA has sent details of applications to other councils), this will be considered in the first round of applications. In all cases, it is the responsibility of the applicant to make sure the LA has received the documentary evidence.

The following are examples of evidence that may be acceptable to determine a child’s address:  

  • A solicitor’s letter confirming exchange of contracts and completion date for a property which is being purchased, or a property which is being sold
  • A copy of a signed rental agreement, or a solicitor’s letter (if recently moved/moving to a council or rented property), and proof of your sale or Notice to Quit on your current/previous property 
  • A copy of a Council Tax bill or utility bill such as water, gas or electricity in your name for your newly owned or rented property, together with proof of your sale or Notice to Quit on your current/previous property 
  • Child Benefit paperwork (if in receipt) 
  • If you are moving in with a relative, a letter from them will be required confirming the date you will be moving in together, with a copy of a utility bill showing their name and address. A solicitor’s letter will also be required, confirming that completion of contracts has taken place on your sale or Notice to Quit on your current/previous property 
  • In the case of children of UK Service Personnel or Crown Servants returning from overseas, with a confirmed posting to the area, an official letter declaring the relocation date and a Unit postal address or quartering area address should be provided 

The Admissions Authority reserves the right to investigate home addresses and may ask applicants to supply further evidence of the home address. This may include Council Tax, Electoral Roll, Utility Bills, GP registration, and Child Benefit records. An application or place allocated based on fraudulent information may be withdrawn. 

Deferred entry to Reception

While a child is below compulsory school age, the parent or carer may choose to defer their child’s entry to school until later in the school year. However, they cannot defer beyond the point at which the child reaches statutory school age, or beyond the start of the last term in the school year (the school operates on the basis of a six-term year).

Admission of children outside their age group

The Local Authority will consider applications for delayed or accelerated entry in cases where parents would like their child to be admitted to a year group either side of their chronological age group. The reasons for the request must be fully explained and included with the application form. 

A parent (or parents) of a ‘summer born’ child entitled to start school in September 2022 may choose to delay their child's entry to school until September 2023, where they consider this arrangement to be in the best educational interests of the child. They may request to apply for Reception in September 2023, rather than Year 1. However, there is a risk attached to deciding this approach, which the parent must be clear about. Although the Local Authority may agree to a new application being submitted for a Reception place in September 2023, there can be no indication given as to whether a place will be available until the 2023 ‘normal’ admissions round is complete.

For this type of deferred application, the following process will apply:

  • The parent must submit an application to the home local authority during the 2022 ‘normal’ admission round, making it clear in the text box on the application form that they wish to request to delay the child’s entry until September 2023. Where the intention is for the child to start within the 2023 Reception cohort, this must be clearly stated on the form.
  • The Local Authority will formally note the parental instruction, and will consider the request. If a request to delay is approved, parents/carers will have their application withdrawn and effectively, the child will no longer be part of the 2022 ‘normal’ admission round. Parents will then need to make a new application as part of the main admissions round for the following year in September 2023. 
  • Where the Local Authority indicates willingness to accept an application from a child placed out of year group, this will not guarantee a place at the preferred school, as any application will have to be made with the admissions round for the year in which the child is starting school, and will be considered against the published admission criteria.
  • Where a parent delays a child’s entry until 2023, and then decides that they should join Year 1 rather than Reception, they will need to make an In-Year application within six school weeks of the place being required.

Late applications for Reception places

Local authorities must coordinate ‘normal round’ reception applications until 31 August 2022, for children starting school in September 2022. However, if an application is submitted to the home local authority after the application deadline of 23.59 hours on 15 January 2022, it will be considered as a ‘late’ application and will not be administered until all on-time applications have been processed, at which point there may no longer be a place available at the school.

Any late applicants should complete their home LA’s common application form and return it to their home LA as soon as possible. In line with agreed co-ordinated admission procedures, the school will be informed of any late applications received. 

Right of appeal

Parents who are unsuccessful in their application for a place at the school have the right to appeal to an Independent Appeal Panel. Further information concerning how to appeal will be explained in the decision letter. The appeal form is also published on the school website and must be completed and returned to the school office within 30 days of the admission decision being issued. The admission authority will make appropriate arrangements for an appeal hearing to take place in accordance with the Appeal Timetable which is also published on the school website The Independent Appeal Panel’s decision is legally binding for all parties concerned.

Where there is concern that the appeal process has not been properly administered in accordance with the 2012 School Admission Appeals Code, a complaint may be raised with the Education and Skills Funding Agency for further consideration.

Waiting lists

Parents or carers who make a formal appeal against their allocated school will have their child's name kept on a waiting list for any places which may become available at their preferred school. They may also ask for their child to remain on the waiting list without making a formal appeal. Any places which do become available will be re-allocated using the Admissions Criteria, considering those parents who have asked to remain on the waiting list or who have lodged a formal appeal, together with any late applications received. 

However, children who are the subject of a direction by a local authority to admit or who are allocated to a school in accordance with a Fair Access Protocol must take precedence over those on a waiting list. 

Every effort will be made to contact applicants on the waiting list using the last contact details provided by the applicant, but where a response to an offer has not been received within 10 school days, the offer will be withdrawn and the available place offered to the next child on the waiting list to qualify for the available place. 

Multiple applications

You can only make one application for a school place per child.

Where parents share parental responsibility for a child but live separately, if two applications are received from the child’s parents, the LA will ask them to determine which application it should consider, and which application should be withdrawn. This is because the LA will offer only one school place to a child at any one time.

If parents cannot agree, they should resolve the issue through the court system, for example by obtaining a ‘Specific Issues Order’ which specifies which parent has responsibility to make decisions on school preferences. However, in the absence of any Order the application received from the parent who receives Child Benefit for the child will be the only one considered. Parents may be asked to provide supporting documentation confirming receipt of Child Benefit.  Where the parents/carers are not entitled to Child Benefit, the LA will ask for proof of the child’s home address as held by the doctor’s surgery at the point of application. Bath & North East Somerset Council cannot become involved in disputes between parents or carers.

Monitoring and review

We will review these Admission Arrangements on an annual basis. Where changes are proposed to policy or practice, we will conduct a public consultation, in line with statutory requirement.